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Terms and Conditions

Last updated: April 5, 2026

1. Acceptance of Terms

By accessing or using the Global Mobility Information System ("System"), you agree to be bound by these Terms and Conditions. If you do not agree to these terms, you may not use the System.

2. Description of Service

The System is an online platform operated by the Directorate for Internationalization of Education, Universitas Indonesia, designed to facilitate international mobility programs. The System enables:

  • Partner institutions to nominate students for mobility programs
  • Participants to apply for and manage their mobility applications
  • Administrators to review, process, and manage applications

3. User Accounts

  • You must provide accurate, complete, and up-to-date information when creating your account. Providing false or misleading information may result in account suspension or termination.
  • You are responsible for maintaining the confidentiality of your login credentials and for all activities under your account.
  • You must notify us immediately at io-ui@ui.ac.id if you suspect unauthorized access to your account.
  • Partner and agent accounts are subject to verification by administrators. Unverified accounts have limited functionality.

4. User Responsibilities

By using the System, you agree to:

  • Submit only authentic and accurate documents and information
  • Not impersonate any person or entity, or create multiple accounts
  • Not attempt to gain unauthorized access to other accounts or system resources
  • Not upload malicious files, viruses, or harmful content
  • Comply with all applicable laws and regulations of Indonesia and your home country
  • Respect the intellectual property rights of Universitas Indonesia and third parties

5. Application Process

  • Submitting an application through the System does not guarantee acceptance into any mobility program. Decisions are made at the sole discretion of the reviewing authorities.
  • Applications must be submitted before the applicable deadlines. Late submissions will not be processed.
  • You are responsible for ensuring all required documents are complete and valid before submission.
  • Universitas Indonesia reserves the right to request additional documents or information at any time during the review process.

6. Data and Privacy

Your use of the System is also governed by our Privacy Policy , which describes how we collect, use, and protect your personal data in compliance with GDPR and UU PDP No. 27/2022.

By using the System, you consent to the collection and processing of your personal data as described in the Privacy Policy.

7. Intellectual Property

All content, design, logos, and software comprising the System are the property of Universitas Indonesia and are protected by applicable intellectual property laws. You may not copy, reproduce, distribute, or create derivative works without prior written permission.

8. Document Authenticity

You warrant that all documents and information submitted through the System are genuine and have not been falsified or tampered with. Submission of fraudulent documents may result in:

  • Immediate rejection of your application
  • Termination of your account
  • Notification to relevant authorities and your home institution
  • Legal action under applicable laws

9. System Availability

We strive to ensure the System is available at all times, but we do not guarantee uninterrupted or error-free service. We reserve the right to suspend or discontinue the System temporarily for maintenance, updates, or other operational reasons. We are not liable for any loss resulting from System downtime.

10. Limitation of Liability

To the maximum extent permitted by law, Universitas Indonesia shall not be liable for any indirect, incidental, or consequential damages arising from your use of the System, including but not limited to loss of data, loss of opportunity, or application delays.

11. Account Termination

We reserve the right to suspend or terminate your account if you violate these Terms and Conditions or engage in activities that may harm the System, other users, or Universitas Indonesia's reputation. You may also request account deletion by contacting us at io-ui@ui.ac.id .

12. Amendments

We may update these Terms and Conditions from time to time. Material changes will be communicated via email or in-system notification. Continued use of the System after changes take effect constitutes acceptance of the revised terms.

13. Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of the Republic of Indonesia. Any disputes arising from or in connection with these terms shall be subject to the exclusive jurisdiction of the courts of the Republic of Indonesia.

14. Contact

For questions about these Terms and Conditions, please contact:

Directorate for Internationalization of Education
Universitas Indonesia
Email: io-ui@ui.ac.id